Mobile technology can play an important role in an office environment. Office managers need to be mindful about the new equipment they acquire, however. While there are many great reasons for incorporating tablets into an office's operations, there are considerations that need to be made to ensure it's a beneficial investment.
What would a tablet be used for?
One of the biggest draws to tablets is their size. They're smaller than computers which makes them more portable, yet bigger than smartphones, so it's easier to complete projects on their larger screens. Companies that have employees who do frequent traveling could easily make the case for acquiring tablets for this reason. Tablets can also be equipped with data plans, so they don't need to rely on access to hotspots and Wi-Fi networks as often as computers do, so they're easier to work with on the road.
While tablets offer many of the same functions as a laptop, and in some situations may be preferential to one, Inc. reported that it's unlikely mobile devices can completely replace computers. Most people have learned how to type on a standard-sized keyboard, for example, so adapting to the smaller touchscreens of a tablet can slow down typing. This can be a hassle for employees who write a lot on the job or frequently need to input data. Making plans for upgrading old computers and replacing them with new tablets may not be as practical in those circumstances.
Choosing a tablet for the office
Once an office manager has determined that tablets would make a positive addition to the company, she will need to do plenty of research to determine which product would be the most useful. Immediately going out and getting the flashiest new device may not be the best decision. Business Insider suggested that people consider the many different offerings of tablets before committing to any particular one.
Size will be an important consideration, depending on its intended use. Smaller tablets that can be operated with one hand could be better for on-the-go travel use, whereas larger tablets are better for projects that require more intricate operations. The touch screen and stylus feature of most tablets make them ideal tools for some graphic designers.
The operating system should also be taken into account. It's important to add devices to an office that are compatible with the other equipment that's already being used, and to ensure that technical support staff are capable of working with the new product.
Whenever an office wants to incorporate new technology, it's essential to take the time to make the decision carefully. The best new office equipment has staying power, so it's important to choose devices that will still be useful and relevant down the line.
Office technology industry piece brought to you by Marlin Equipment Finance, a nationwide provider of commercial lending solutions for small and mid-size businesses. Marlin's equipment financing and loan products are offered directly to businesses, and through third party vendor programs, which include manufacturers, distributors, independent dealers and brokers in the security, food services, healthcare, information technology, office technology and telecommunications sectors.