Portable office technology has been a crucial development for companies around the world. With the ability to take devices like laptops, smartphones and tablets anywhere they go, employees can easily take their work with them when they travel for important business trips, eliminating disruptions and saving valuable time.
These products are only useful when they're accessible, however. During long flights or road trips, it can be hard to keep all of these devices powered up and working. Taking the right precautions, however, will allow employees to stay online so that they can keep working or be reached immediately when an urgent message is sent through.
"Offices should invest in handheld chargers."
Keeping devices powered up during travel
Air travel is one of the easiest ways to get from point A to point B, and in recent years, being able to get online and use WiFi in the air has become more common. Planes can be a great way to get some work done, as long as devices can stay on.
According to travel experts at SeatGuru, it's possible to find plane seats that have electrical outlets. If travelers can find and secure one of these seats, they can easily plug in and stay powered up for the duration of their trips. Many trains and buses have a few outlet seats as well.
The source emphasizes, however, that not all planes offer outlets to passengers, and it can be hard to find seats that do have them. When that's the case, Forbes recommends travelers plan ahead for their power-hungry devices.
Electronics that will be needed in-flight need to be fully charged before ever getting on the plane. Passengers can charge them at home before leaving for the airport, or if need be, can use the outlets at their terminal. It's important to be careful of stand-alone charging stations, however, as these can be hacked or installed with malware that could affect these devices.
Conde Nast Traveler suggests packing a portable power strip on business trips. This will increase the number of outlets available, which is important for people who need to charge multiple devices, or for creating more space when outlets are few and demands for them are high.
Offices should invest in handheld chargers for their staff to take on business trips. As long as they are fully charged before use, these portable power sources can zap energy back into laptops, phones and tablets from anywhere at any time.
Car chargers are great for road travel. They can be plugged into auto-outlets like cigarette lighters. They can be purchased to tailor to the needs of a specific device, or can have generic USB portals.
Making devices' power last
It's also a good idea for travelers to conserve as much energy as they can when they travel. Devices should be off or in sleep mode when they aren't in use. Background operations, like apps that aren't needed, should be closed and turned off. Gadget settings should also be adjusted so that screen lighting is low and automatic app refreshers are off. Manually checking messages instead of receiving instant notifications will prevent phones and computers from constantly searching for incoming emails, saving energy.
Newer equipment will also have longer battery life. If a fairly new computer can't last for more than an hour or two after it's been unplugged, companies should consider buying new batteries. Old devices, however, will run more slowly, are more overloaded with programs and will require more energy to perform even simple functions. Offices can invest in travel-specific computers and tablets that have long-lasting batteries and don't drain as much energy so they can last the duration of a flight.
Office technology industry piece brought to you by Marlin Equipment Finance, a nationwide provider of commercial lending solutions for small and mid-size businesses. Marlin's equipment financing and loan products are offered directly to businesses, and through third party vendor programs, which include manufacturers, distributors, independent dealers and brokers in the security, food services, healthcare, information technology, office technology and telecommunications sectors.